Booked Wild builds the marketing engine underneath wellness, adventure, and creative retreat hosts. We replace the Frankenstein tech, sharpen the messaging, and set up the systems that turn enquiries into bookings — so your spaces fill from your own audience, not from a 30%-commission platform.
45 minutes. Written audit five working days later. No retainer, no commitment, no pitch.
Built for retreat operators. Not a course. Not a generic agency.
Booked Wild builds the marketing engine underneath wellness, adventure, and creative retreat hosts running £800–£3,000+ experiences. Three layers — sharper Pitch, integrated Direct Booking OS, and an Authority Engine that compounds in AI search and trade press.
You've launched a retreat. You sent the emails. You posted the reels. And you watched the silence stretch.
You're tired of:
None of this is your fault. None of it is permanent. And no, you don't need another course on Instagram captions. You need the infrastructure underneath.
Three outcomes — what your business looks like 9–12 months in.
Direct booking percentage rises measurably. Waitlists become a normal occurrence, not a fantasy. You stop launching cold to a list that doesn't convert and start launching warm to an audience already primed for the work.
Every enquiry — DM, email, contact form, WhatsApp message at midnight — lands in one place and gets followed up automatically. No more "I'll reply to that on Sunday" turning into "oh — they booked with someone else."
ChatGPT, Claude, and Perplexity start citing you when prospects ask for retreats in your category. Trade publications quote you. The regional tourism board knows your name. Your alumni refer in. The work stops being a treadmill and starts being a flywheel.
The Pitch
A single sentence that says exactly why someone should book your retreat — sharpened, defended, and deployed identically across your website hero, your BookRetreats listing, your Google Business Profile, your Instagram bio, and the answer ChatGPT gives when someone asks for retreats in your category. Most hosts have three different pitches across three different surfaces. AI engines pick the loudest, not the truest. We fix that first.
The Direct Booking OS
One integrated system that replaces the Frankenstein stack. CRM that holds every guest, lead, and enquiry in one database. Pipeline tracker so no enquiry sits forgotten in a spreadsheet. Pre-arrival nurture sequences. Post-stay review automation across Google, Tripadvisor, and TrustPilot. Unified inbox across email, SMS, WhatsApp Business, and Instagram DMs. Built on top of whatever you already use — Bokun, HostAway, Lodgify, Squarespace, or direct email and forms. We don't replace what's working. We add the layer above.
The Authority Engine
The work that compounds. Schema-marked content that earns AI citations. Trade press placements quarterly. Founder bio resolvable as a structured entity across Wikipedia, Crunchbase, LinkedIn, and Google Knowledge Panel. Partnership outreach to peer operators, regional Destination Marketing Organisations, and tourism boards. This is the work most agencies skip because it doesn't deliver in 30 days. It delivers in nine months — and then for years.
[PLACEHOLDER: founder photo — head and shoulders, warm, outdoors if possible. Never stock.]
I started Booked Wild after years of watching independent retreat operators pay 30% commission to platforms while their own websites were invisible to the new wave of AI search.
I've audited dozens of retreat businesses across Europe and the UK. I know the difference between a yoga retreat in Bali and a wilderness retreat in the Cairngorms. I know what your inbox looks like the week before a launch. And I know that your voice is your moat — which is why we don't write your captions, your newsletters, or your retreat descriptions.
We build the structural infrastructure underneath your work. Then we hand you the keys.
If you've been burned by an agency that didn't get it, this isn't that. If you've taken three online retreat courses and still don't have a system that runs without you, this isn't that either. This is the layer between the dream and the operating reality.
[PLACEHOLDER cards below — illustrative outcomes, replace with real client data once permissions confirmed.]
Scotland
Before
Two retreats per year, 60% filled via BookRetreats, no email list, no follow-up after enquiries.
After
Four retreats per year, 78% direct bookings, 600-strong email list, average enquiry-to-booking time down from 14 weeks to 6.
"I got my Sundays back. The longer version is that we doubled revenue and stopped paying BookRetreats anything."
French Alps
Before
Excellent product, weak positioning, ranked nowhere in AI search for "alpine adventure retreat."
After
Cited by ChatGPT and Perplexity in 4 of 7 tested queries. Trade feature placed. Sold out summer season by March.
"They didn't change my voice. They made my voice findable."
Cotswolds
Before
Frankenstein stack of 11 tools, manual follow-up, missing 1 in 3 enquiries.
After
Single integrated system, automated nurture, zero missed enquiries, 32% increase in conversion rate.
"For the first time in five years, I went into a launch without panic."
This is for you if
This isn't for you if
Pick the scope that fits where you are. Hosting groups, retreat collectives, or destination brands — ask about the Flagship (six places per year, by application only).
ONE-OFF · 5 WORKING DAYS
We map your marketing across all five surfaces — Pitch, Publish, Product, Profile, Partnership — and send you a written PDF roadmap within five working days. Yours to keep, run yourself, or hand to your team. Even if you never work with us again.
Best for You want clarity on what's actually broken, before you commit to anything bigger.
£350 one-off
30 DAYS
We rebuild your Pitch, your AI search infrastructure, and your foundational schema. Setup library so you can run the rest yourself. Lifetime access to our retreat-host setup templates.
Best for You want the structural fix done right and you'll run the ongoing work yourself.
£1,500 or £3,000 with a website rebuild
★ Most retreat hosts start here
FROM £1,500/MO · 3-MONTH MIN, THEN ROLLING
The full marketing engine run with you, not just for you. Direct Booking OS Done-for-You from month two. Trade press, partnership outreach, and authority work from month three onward. Monthly reporting. Quarterly strategy reviews. No annual lock-in.
Best for You're scaling beyond two or three retreats a year and you want a partner alongside you, not another tool to manage.
£1,500–£2,500/month scope-dependent
Honest comparisons. We don't pretend to be the only option — we tell you when something else is the better fit.
| Booked Wild | Retreat coaches/courses | Generic agencies | DIY stack | OTAs | |
|---|---|---|---|---|---|
| What you get | Done-for-you infrastructure | Skills you build yourself | Generic funnels, weekly retainer | Tools you wire together | Listings on a platform you don't own |
| Time investment | 2–4 hrs/month | 5–15 hrs/week | 5–10 hrs/month | All of it | Minimal — but 10–30% per booking |
| Voice protection | Total — we don't write your copy | You write everything | Often diluted | Yours by default | Generic across the platform |
| Compounds over time | Yes — authority + AI citations | Depends on your follow-through | Rarely | Rarely | No — you're a tenant |
| Best for | Established hosts wanting infrastructure | First-time hosts learning the craft | High-volume B2C brands | Hobbyists and side-projects | Top-of-funnel discovery only |
Every year, BookRetreats, Tripaneer, BookYogaRetreats, and similar platforms take a larger cut of the global retreat market. Every year, they show your retreats next to twelve direct competitors on a single page. Every year, their commissions creep up.
You don't need to leave them. The smart play is to invert the ratio. From 70% platform-dependent and 30% direct, to 70% direct and 30% platform. Keep the platforms as a top-of-funnel discovery channel for new audiences. Stop being owned by them.
That's the work.
The Direct Booking OS layer typically begins shifting enquiry quality within 60–90 days. Direct bookings as a share of total bookings usually move measurably between months six and twelve. The compounding authority work — AI citations, trade press, partnership network — delivers from month nine onward, not month one. We name this at the start so you know what you're committing to.
No, and we don't recommend it. Platforms remain a useful top-of-funnel channel for new audiences. The goal is to invert the ratio — from 70% platform-dependent to 70% direct over 12–18 months. Use them. Don't be owned by them.
We don't write your captions, your newsletter, or your retreat descriptions. We build the structural surfaces — schema, citation blocks, the website foundation, the booking system, the partnership network — that make your existing voice findable and convertible. Your voice stays yours. That's the deal.
Yes. The Sprint is built specifically for solo hosts. We do the structural work in 30 days, hand you the templates, and you run the ongoing publishing yourself. When you're ready for monthly partnership — usually after one or two more retreat cycles — the Programme is there.
A 45-minute structured conversation. We map your current state across all five marketing surfaces. Within five working days, you receive a written PDF naming exactly which surfaces are leaking, which are working, and the three to five priorities to fix first. Specific to your business. No sales pressure on the call.
The CRM, automation, and unified inbox sit above whatever you're using. Your booking platform (Bokun, HostAway, Lodgify, etc.) stays in place. Email tools and scheduling tools usually get consolidated into the Direct Booking OS — fewer tools, less leakage, one bill instead of seven.
Not directly. We're a marketing infrastructure agency, not a retreat operations agency. Where useful, we can introduce you to operators we trust — but the work we do is digital and structural: positioning, content, AI search, booking infrastructure, authority, partnerships. Logistics stay with you.
They teach you to do the marketing yourself. We do it for you. Both are valid — choose based on your bandwidth and where you are. Many of our Programme clients took a course first, learned the principles, and then came to us when they wanted the infrastructure done at a level they couldn't reach alone.
You keep the written PDF. You keep the gap map. You keep the prioritised roadmap. We'd rather give a useful diagnosis to ten hosts and earn the right to work with two of them than dilute the audit into a sales pitch.
Most of our published work is UK and European. The method works in any market where AI search is shaping discovery — which is now everywhere. If you're outside Europe, mention it on the strategy call.
Seasonal hosts often see the fastest direct-booking gains, because the authority work runs year-round and feeds early-bird launches. We build the launch cadence into the Programme calendar.
A 45-minute conversation. A written audit five working days later. Or download the 27-point self-scoring checklist we use to diagnose retreat businesses across all five marketing surfaces. Yours to keep, either way.
45 minutes. Written audit five working days later. No retainer, no commitment, no pitch.